SnapCab — Inside the Blueprint

At SnapCab®, we have an amazing variety of products that help businesses across North America. With our innovative designs and dedication to our customers, we know that we can make a difference in your office spaces.

To help you get to know our products, we’re here to give an inside look at our SnapCab® Pods. Offices with open floor plans can struggle. From employees having trouble concentrating and finding privacy to a lack of productivity with too many distractions around the office.

Our Pods are the solution. They will give your employees a quiet place to get their work done, whether they are working alone or with others. Here’s your inside look at this fantastic product.

Guided by Innovation

SnapCab got its start because of our focus on innovation with elevator paneling systems. Our systems cut down the time to install new elevator interiors from several days to just one. These simple systems are easy to install, with only a few tools necessary.

We used that same dedication to innovation to develop our Pods. These small, mobile offices are like nothing else of their kind. They are on wheels, so you can rearrange them in your space as you need to get the most out of your office.

We always keep our customers and other relationships in mind when developing and improving our products. Our goal is to never stop improving our products because we know we can continue to update the design.

Innovation Matched with Simplification

The main benefit of all our products, besides their high quality, is the simplicity in their design and installation. Even after they are installed, their various design and customization options let you find the perfect Pods for your office space.

Each Pod offers optional seating and desk space. You can select different wall panel colors and easily hang up other items inside the Pods. The possibilities are endless with personalizing your Pod.

The Pods also have excellent sound-canceling features. There are sound-absorbing panels on the ceiling and a seal on the doors to further block sounds from coming in or going out. Whether you work better in a quiet environment or need privacy for phone calls or meetings, the Pods are perfect places to go.

The Pod Production Process

We have a streamlined process to produce our amazing Pods. We build them in a few steps and quickly get them ready to ship out.

First, the panels of the Pods get pressed with a laminate to achieve the strength they need to block noise. After pressing, we cut the panels to size and put them through a shaping and drilling machine to ensure they meet exact measurements.

Finally, we hinge the glass door and assemble the Pod. Our expert wrapping and packaging ensure the Pod is safe during transport, and then it’s on its way to your business. When it arrives, you only need to complete the simple assembly, plug it in, and then it’s ready for use.

If you think our Pods will make your office space a more productive and efficient place, check out our different Pod options today to get started.

Video Transcript

Where does innovation come from?

More often than not, it usually stems from a need or a problem that requires a solution.

This is what inspires the engineers, technicians and construction personal at SnapCab.

Having conquered the worlds of elevator interiors and multimedia walls, they’ve set their sights on the open workspace environment where privacy is hard to come by.

And the SnapCab pod can provide a solution.

And as much as the folks at SnapCab pride themselves on innovation, it might be their focus on simplification that sets them apart from the competition.

Hi, I’m Glenn Bostock, CEO and founder of SnapCab.

In 1983, we started a woodworking shop in Bucks County, Pennsylvania.

Myself and some other college buddies rented a barn, and we started building custom cabinet work.

Pretty soon, we outgrew the barn and we came up with a systematic way to remodel elevators.

It reduced the installation time for elevator mechanics from four days down to one day.

 In 2016, we were approached by a major open office company looking for a way to bring privacy into their open office.

They were looking at our elevator cabs and realized - hey, you guys very nearly have a phone booth here.

If only you could just panel the outside and put some doors on these things.

Apparently, there’s a privacy crisis, with all of these open offices.

People can’t think or focus.

They need small conference rooms where they can collaborate and have private conversations.

 It took one year to develop a prototype.

We went to market and we actually won an award at NeoCon for best of show in that category.

Alright, here’s where the action happens, out on the factory floor.

This is also where I keep my office.

But, before this turns into a pod, a lot of work has to happen to it.

And we’re going to take you through the whole manufacturing process.

And here we have Kyle, my production manager, and he’s going to take you around.

Kyle –

Thanks Glenn.

I’ll show you how to make the pod.

Welcome to the first stage of pod manufacturing.

Panel production.

What we do first, is we place large sheets of flake into our glue and press machine, and press them with any type of laminate that you might see on the outside of a pod.

Once the panels are pressed, they get cut to size on the beam saw.

Once the panels are cut to size, they’re then placed through the shaping and drilling machine.

 So, once the panels are completed, then the glass door is hinged, and brought to the final assembly cell – where the pod is fully assembled.

Once the pod is finished assembly, it’s then brought over to the packaging cell where it’s wrapped and packed.

You thought that orbital wrapper was cool, well now check out our robo-wrapper, ‘Pac-man.’

My favorite thing is how we actually build a pod.

It has a panel on the outside and one on the inside.

You can hang anything you want, you can put anything in there.

You can personalize it and customize it as much as you want.

We have people installing monitors, projectors, anything.

The pod is the only pod in the industry that actually has casters and wheels.

It makes it super easy for you to just put it in place and start using it.

My name is Corinna Mossberg, I’m the president of SnapCab.

 I used to work for one of the major elevator companies where SnapCab was a fantastic supplier.

We’re always promoting being kind, being authentic, being useful and creating value for others – whether it be customers, employees, or any other stakeholders.

The executives at BrandStar, the production company behind inside the blueprint, were so blown away by the pods – they ordered one for themselves.

Corinna, nice to see you again.

Nice to see you again.

Hey, Aaron.

Nice to see you again.

Hey, as promised, here is your SnapCab Pod.

But this is not what you ordered.

Okay.

This is SnapCab Pod 2.0.

This has all kinds of features, that are just coming out on the market now.

Nice, well you know it, I want to dedicate this pod to one of my special producers.

I’m going to have her come down and take a look at it.

Nice.

Can you come down for a second? I want to show you something.

Sure, I’ll be right down. Okay.

I know you’ve been working really, really hard – and I know sometimes you need some privacy with your own phone calls and stuff, so we got you this great new SnapCab that is going to be dedicated to you.

For me?

So, it’s going to be Brittany’s pod.

Oh my God, that’s incredible.

Come in, let’s check it out.

Incredible, oh my goodness.

That’s where Scooby’s been.

This is amazing.

It’s nice right?

It’s really nice.

This pod has corning glass on the whiteboard.

Also, there’s acoustic sound absorbing panels.

Check out this door.

This has a triple seal that really blocks the sound.

 So, what gets me up in the morning is really working with the team that I work with.

 We have people that love working together, collaborating, to use our God-given talents to do something useful to benefit other people.

And I feel like my time is really well spent here at SnapCab.

For more information about the SnapCab pod, please visit us at SnapCab.com.

expensive and dependent on your local talent.

With Gorilla Glass, we haven’t even scratched the surface of possibilities.

How to Set Up the Optimal Conference Room

If you’re holding a conference, it could be anything from a casual brainstorming session to a formal meeting with a potential client. Whatever the purpose of the meeting is, you want to make sure it goes as smoothly as possible. While coming prepared and rehearsing what you’ll say if you’re presenting, the setup of your conference plays a part in how successful the meeting is.

You might be asking yourself, “Does a room’s setup really have that big of an effect on how it goes?” The answer is yes! If you’re still unsure, imagine this.

You arrive for your meeting, but there aren’t enough seats. People continue to arrive, and some people must go find chairs. Because of this issue, the meeting doesn’t start on time. The conference goes underway, and someone presenting needs to plug in their laptop to pull up their PowerPoint presentation. The computer isn’t working, so IT comes up to help. This delays the meeting even further.

You get the picture. A conference’s topic and content is important, but that doesn’t matter if the room isn’t set up right.

What Is in a Great conference Room Setup?

We talked about some ways a conference room can negatively affect the meeting, but what are some methods for creating productive meeting spaces? The following are some characteristics of a good setup for a conference room:

  • The room has everything you need and nothing extra to get in the way
  • There is enough comfortable seating for everyone attending
  • The arrangement allows every person to see the presentation or speaker
  • The room has the technical capabilities necessary — Visual presentations, conference calling, etc.

To sum up, your conference room should have all the things you need without any extras getting in the way. The room and the tools it contains should make the meeting run more smoothly, instead of deterring it.

Meeting Room Setup Styles

You can choose from several different styles to arrange the setup of a conference room, and various types of meetings will have unique needs. So, setting up the room in a way that works for everyone in attendance helps the meeting go well. Here are some common setups:

  • Hollow Square: If the session is more discussion-based and doesn’t include any presentations, this design is ideal. Tables are arranged in a square with an empty space in the middle. It gives each person an equal place in the discussion and lets each person easily see and talk to every person there.
  • Classroom: This is a better setup if there is a presentation and attendees need a surface to take notes.
  • U-Shape: This style is like the hollow square but allows someone to walk around the inside. If you need to distribute handouts, this is easier to do so in U-shaped setups.
  • Conference: Conference-style setup is also like the hollow square but without any space in the middle. This is a good setup for a smaller meeting because there is less space between the people attending.

When picking the right setup for your meeting or presentation, thinking through these things will help your session run much more smoothly. Contact us today to learn more about how SnapCab can contribute to your conference room setup with the addition of SnapCab® Portals.

How to Stay Focused in an Open Office

Whatever our work environment is, we need to stay on task and focused throughout the day. When we allow ourselves to become too distracted, our work suffers. We either neglect things we need to get done or let the quality of our work to slip. Employees face distractions whether they work at home, in a private office or at an office with an open plan

If you work in an office with an open floor plan and are having trouble concentrating at work, we’re here to help!

Working in an Open Plan Office

Working in an open plan office has its own unique benefits. If you’re not familiar with this style of office, employees work together in one big room instead of having their own private office. Employees can have a closed cubicle or even just a desk. However, management usually still has their own private offices.

Open plan offices have become very popular in recent years because they offer advantages over other office setups. With — literally — no walls separating employees, many managers believe that open floor plans promote better communication through increased coordination and collaboration. If you have a question for a coworker, you only have to walk a few desks away or even just ask if they’re sitting right by you. When your coworkers are more accessible, it can make getting your job done a lot easier.

Tips for Working in an Open Office

Even though open plan offices offer unique benefits, it also causes more distractions. Here are some of our best pieces of advice on how to have better focus at work:

  • Plug In: One of the universal signals for “let me be” is wearing headphones or earbuds. When you’re wearing them, most people know to leave you alone unless it is very important. And on top of that, it helps drown out extra noise going on in the office. When there aren’t any walls separating you from your coworkers, you hear everything. That noise can become a problem, and headphones help block it out.
  • Put Up a Sign: If you don’t want to wear headphones or earbuds all day, you can create a different type of sign to let your coworkers know to let you work. You can use an actual “do not disturb” sign or use a different type of signal. If you want to try this out, just be sure to talk to a manager beforehand and then let your coworkers know to leave you alone when the sign is out there.
  • Take Breaks: If you need to force yourself to focus, you need a break. Walking away from your work for a little bit can help a lot more than working all day long. Taking a break will help refresh your brain, and when you start working again, you can get back on track.
  • Create Designated Quiet Areas: If you have a big space, talk to management about creating a part of the office as a quiet space. If someone is working there, it means they do not want to be disturbed and need some time to work alone.

At SnapCab, we’ve developed a solution to enjoying the perks of an open plan office without the problems. Our SnapCab Pod® gives employees a private workspace that is portable, easily assembled and convenient. Learn more about Pods by contacting us today.

Best Design Trends of Modern & Productive Offices

Over 85 percent of office workers say the design of their workplace is important. Yet less than half report its current design meets or enhances their office space productivity. These aren’t great statistics if you’re a manager or director aiming to retain talent, keep morale high and foster organizational growth. Windowless workrooms, bland fluorescent lights and rows of static, immobile desks — they’re probably not helping you get you there.

Those looking to merge form with function have many creative office design ideas and layouts to adopt to break the mundane. Better yet, these modern office concepts and cool interiors pair with keen psychological benefits that’ll boost employee creativity, engagement and efficiency — and overall workplace enjoyment. Let’s look at the top office trends of 2018.

1. Mood-Hacking Color Schemes in Strategic Office Areas

Branded color schemes are relevant, especially for consumer-facing collateral like your website, mobile apps and product packaging. Brand colors are pertinent to specific areas in the office as well, with companies opting to display them at reception, entry points or in conference rooms where outside vendors and important meetings are held.

Yet an office that sticks to only a handful of branded shades is one that ignores the scientific effects of color on employee mood, behavior and productivity. Indeed, it is far more psychologically beneficial to incorporate the full spectrum of colors within strategic office spaces where that color’s emotional trigger meets the space’s intended function.

Mood-Hacking Colors

Here’s how to incorporate strategic color schemes in your office:

  • Blues work best in office areas where communication, level-headedness and cool decisiveness are key. It’s great for formal as well as informal meeting rooms, and within private workstations where the employee can remain calm, confident and focused on their work.
  • Reds are bold and powerful and have both mental and physiological effects on the individual. Offices with accents in red are best used in high-energy, high-collaborative spaces.
  • Greens are calming and securing. They harken to natural elements and make employees feel less anxious and overworked. Allot green in spaces that are purposefully laid back, such as break rooms, cafeterias, employee lounges or coffee and snack stations to amplify the effects of time spent there.
  • Yellows and oranges are perceived as fun, active colors. They do not instill feelings of competition or aggression but rather evoke lightness, airiness and even trustworthiness. Oranges and yellows are particularly attractive for “filler” or transition spaces. Think hallways and walkways where employees can subconsciously benefit from these boosts.

2. Activity-Based Layouts With Unassigned Seating

The next significant shift in creative office layout trends looks to move beyond traditional and open-floor plans alike. Activity-based workstations (ABW) take the best of both these worlds, creating tomorrow’s office iteration where employees aren’t consigned to static desks or cubicles but instead work in environments that are most intuitive and productive for them based on their current task.

ABW layouts that cater to employee workstation freedom are not only shown to promote a more flexible work culture, but they also curate feelings of agency and ownership in the workers themselves, who report higher levels of workplace environment satisfaction and productivity when allowed more versatile office usage.

Here’s how to incorporate activity-based layouts in your office:

  • Unassigned open spaces: More and more modern office design concepts will be tailored toward open workstations — areas where any employee can sit down, open their laptop and dive into work. These will run from traditional to inventive, from tables and desks to benches, bean bags, lounge chairs and couches. The more creative yet still functional, the better.
  • Unassigned private or individual stations: Stand-alone offices like the Snapcab® Pod S provide a quintessential way to lend employees quiet, individual workspaces when they need them, removed from surrounding distractions and buffered from noise.
  • A mix of formal and informal breakout spaces: Rather than relegate team meetings to the same conference room, the best office design plans will look for ways to incorporate versatile seating and furniture into cross-functional spaces. These can be worked organically into an open floor plan using mobile breakout units, unique partitions or added into traditional rooms.

3. Ambient, Natural Lighting Complemented by Diverse Specialty Fixtures

When people picture an office space, too many still conjure up images of endless rows of cubicle desks, lit by similarly linear overhead fluorescent lights. Yet there is hardly anything modern — or anything stimulating — about these traditional fixtures.

The productivity-enhancing effects of natural light are well documented in the workplace. Sunshine simultaneously boosts levels of happiness and decreases feelings of stress or anxiety. The most contemporary workspaces maximize this with floor-to-ceiling windows and plenty of glass partitions replacing solid walls, all to allow natural light to permeate as freely as possible.

Modern office design ideas for small spaces can also help amplify current natural lighting. Install mirrors or glossy, reflective surfaces to help bounce light, especially in small rooms or corners. This will help them look bigger and brighter without having to do expensive window replacements.

Here are some creative, contemporary lights to incorporate in your office:

  • Cove lighting: Linear lighting built into raised recessed ceilings are incredibly trendy and eye-catching.
  • Spotlights: Quirky and decorative installations that offices use to highlight art, display cases and other expressive features.
  • Pendant lighting: Hanging lights can be the focal point of the room, using aesthetic suspensions that illuminate objects or areas directly below.
  • Track lighting: Lights are mounted to a ceiling track and can extend across large swaths of space, including spacious conference rooms, hallways and open floor plans.
  • Pay attention to warm and cool light rays: Warmer light fixtures, like incandescent, can give a candlelight-like quality to the rooms they power, especially if the color scheme of that room is equally warm. Today’s LED light fixtures aim to replicate natural sunlight as much as possible and balance cool blue light with a warmer spectrum.

4. Outdoor Patios, Terraces and Employee-Lounge Rooftops

While on the topic of natural light, why not take its benefits to the next level with designated outdoor spaces for your employees?

Indeed, a workforce with access to gardens and outdoor, open-air green spaces report reinvigorated levels of energy after sitting in them for as little as five minutes. This is because natural sunlight and fresh air stimulate the pineal gland in our brain, which interprets light levels and is responsible in part for things like mood stability and mental acuity. Studies have shown that employees who sit closer to windows or have views of outdoor patios and terraces are even less likely to call in sick. 

Simply put, any way you can get your employees outdoors is a benefit to your bottom line.

outdoor workplace

Here are a few ways to incorporate outdoor spaces at your office:

  • A deck or patio with plenty of seating variety
  • Outdoor terraces, also with accompanying seating
  • An office garden, perhaps even one growing produce for employees
  • A rooftop lounge with some greenery and shade
  • Outdoor dining options, even something as simple as a picnic table

5. Biophilic Office Design Features

One of the best office layout and interior trends of 2018 revolves around biophilic features. Now, don’t let the fancy name intimidate you. Biophilic design’s thesis is simple — create as much overlap between outdoor and indoor environments as possible to curate natural, green-centric offices — and all its related productivity and wellness benefits.

While biophilic design relies heavily on plants and greenery, it also lends itself to an office space’s arrangement and overall form. Think elements like water features to designate separate departments in an open-concept office or rock slats positioned as partitions instead of cubicles or half-walls.

Your employees will reap the rewards. Environmental psychology studies have shown that proximity to biophilic features in an office boosts employee well-being, creativity and positivity by 15 percent and productivity by six percent. Not bad for some rocks and trees.

Here’s how to incorporate biophilic design in your office:

  • Fewer straight lines and more curves in walls, staircases, landings and walkways
  • “Living” walls, especially with moss or ferns
  • Abundant and diverse planters
  • Hanging gardens
  • Rock gardens or other stone installations
  • Ponds or similar water features

6. Quirky, Eclectic and Surprising Furniture

Consider why many people work from coffee shops or enjoy the ambiance of a hotel lobby or lounge. It’s not because these places serve tasty drinks, though they do that too. It’s because their interiors are visually styled to match a spirited aesthetic, most prominently with their choices and range of furniture. 

The best current office design trends have seen a major shift away from linear rows of desks and tables. Instead, the secret to trendy furniture in your office is to show some personality. Think differing pieces done in various upholsteries, textures and fabrics lining office furnishings, fabricated in different shapes and forms to catch the eye and entice a sit. Not everything has to be matchy-matchy, either, displaying only fabrics in one or two “expected” branded colors.

Here’s how to incorporate furniture with personality in your office:

  • Seating: Consider variety first — couches, armchairs, wobble chairs, cushions, mats, swing chairs, bar stools and even hammocks in open spaces, private stations and meeting rooms alike.
  • Surfaces: Circular and rectangle tables, standing desks, sitting desks, coffee and end tables, mixed and matched for an eclectic and cozy office.
  • Shelving: Shelving works both on walls and as walls or fabricated into creative office partitions. They can be built from different materials and installed as hanging, mounted or stand-alone units.
  • Functional furniture: Coat racks, bike racks, filing cabinets, tables, benches and more — the more creative you can get, the better.

7. Private and Collaborative Sound-Centric Spaces

The uptick in open-office floor plans does increase collaboration and a sense of employee camaraderie in today’s workplace layouts. But it comes at a cost — namely noise levels.

Office workers routinely cite they want a balance between private, quiet workspaces and open, relaxed interpersonal ones. Striking that office sound balance is a crucial design question for contemporary office layout, as they aim to maximize floor space without over-cramming, over-cluttering or building unused, static rooms filled with impractical furniture.

The best office layout for productivity is, therefore, one whose furniture and floor plan work together to solve the problem. It creates the spatial flexibility employees crave while reducing the noise and distractions that modern offices court.

Here’s how to incorporate diverse, flexible work stations into your office without noise or clutter:

  • SnapCab Pods: With three sizes meant to accommodate three different work-station types, Pods balance the flexibility with the productivity needed in a contemporary office. Pod S can work as individual or private workstations, while Pod M and Pod L units are easily configurable as stand-alone offices or breakout meeting rooms. Plus, each Pod size is mobile and contains sound-absorbing acoustic felt to decrease noise distractions further.
  • SnapCab Portals: SnapCab Portals aim to bring office flexibility to a single surface. Featuring Corning® Gorilla® Glass, these multi-media walls combine a television with a whiteboard so you can work, write, present and communicate all from one contemporary, collaborative surface.

8. Out-of-the-Box Dividers and Partitions

Wall partitions strike an important psychological balance in productive office layouts — they allow workers privacy and properly designated areas for their work types yet still maintain a sense of openness and ease. Rather than segment departments by rooms, walls or cubicles, dividers and partitions keep layouts welcoming without sacrificing a little functional structure.

Modern office interior design spruces up this concept by swapping unique dividing features with old static ones. These creative dividers and partitions are also one of the most achievable design trends out there. Small and medium-sized operations alike can easily install stylish partitions beyond the average frosted glass, meaning expensive renovations or upgrades are unnecessary.

Partitions

9. Home-Like Touches

In a final contemporary design twist, offices are looking for more ways to add “homey” touches to their workspaces. After all, when people spend nearly a third of their time at work, it makes sense to bridge the familiar with the functional and the comfortable with the corporate.

The benefits of adding home-like design touches to the office are dynamic. Cozy decor and warm and personalized pops reduce levels of stress, fatigue and anxiousness while decreasing office issues like absenteeism. It also encourages employees to feel as if they have more ownership of a space since it comes tailored to making them feel more relaxed.

Adding home-like decor is especially important in collaborative spaces like small conference rooms, breakout areas and recreational or break rooms, if you have them. You want these office areas to curate a sense of ease and collaboration, especially in those spaces that are fundamentally meant to recharge. This is a lot harder to do if you have bland, mundane, office-centric furniture and decorations.home like touches

Here’s how to incorporate home-like decor in your office:

  • Task lighting, with a unique mix of desk and floor lamps
  • Rugs
  • Throw pillows
  • End tables
  • Window shades and curtains
  • Plants
  • A mix of carpet and wood floors
  • A designated, separate communal kitchen or dining space — not just a dirty microwave shoved in a corner

Office Designs and Layouts That Balance Productivity and Personality — Plus Benefit Your Bottom Line

SnapCab has been making spatial solutions for the modern productive office for over 20 years, and we want yours to be a part of the story.

Today’s open offices simply don’t have to pick between form and function. With our Pods and Portals, you get the full range of productivity-enhancing workspaces outfitted with collaborative, creative technology plus the aesthetic touches your staffers crave.

Reach out to us today. We’d love to discuss how Pods and Portals can bring modern office design and layout trends to your space without compromising employee efficiency or brand integrity.

Conference and Meeting Room Design Solutions Made Simple

As companies continue to adapt open-office design concepts to their business and employee needs, new conference and meeting room designs must keep pace. 

You want your space to fully capitalize on creativity while maintaining the collaboration and energy of open workspaces. However, designing conference and meeting rooms within open floor plans must wrangle another critical challenge: Incorporating space for focused, productive meetings that require technical solutions and isolation from the noise and bustle of the open office.

Today’s meeting rooms should have it all: privacy and functionality, noise and distraction reduction, comfortable work environments and contemporary audio-visual (AV) equipment — all wrapped up in a beautifully textured, colored and on-brand design. 

This may seem too good to be true for today’s ever-popular open-floor offices, but not anymore with panel-based SnapCab® Pods and Portals, the personalized meeting-room solution designed to fit your business’ evergreen spatial needs. 

Today's Meeting Rooms

Integrating form with function and aesthetics with top-of-the-line AV systems, you can design the perfect conference or meeting room using the following contemporary SnapCab products, tips and tricks guaranteed to create a space that wows your employees as well as your customers.

Typical Conference Room Design Concerns

There are a number of design hurdles offices face in creating meeting rooms that work within open-office floor plans.

Employees lack privacy alongside quiet, dedicated spaces for focused thinking and collaboration. Corporations often encounter difficulties in groups competing for limited meeting spaces. With only a handful of rooms available, you might find your small groups booking spaces meant to facilitate meetings of ten or more individuals — and vice versa, with large groups forced to squeeze into confined, impractical rooms. 

What’s more, noise and distractions are routinely cited as leading employee concerns in open-floor offices. When combined, these variables limit creativity, productivity and privacy.

Finding a resolution can be expensive, with high costs to lease multi-roomed corporate offices or to build brand new conference rooms. Plus, these traditional conference spaces sit in fixed locations that tend to be inflexible or challenging to renovate to meet changing office needs, with heavy furniture and static electronic components that often need maintenance and replacement to stay relevant.

How to Design a Conference Room That Fits Your Needs

When designing a conference room for today’s open offices, you will address many spatial concerns through strategic and stylish design hacks — ones that balance the natural flow and collaborative spirit of open floor plans while allotting purposeful, practical spaces that are affordable, fluid, easy to construct and technologically savvy. 

1. Understand Current Spatial Pain Points

The first step to configuring your perfect contemporary meeting rooms are designing for your team’s exact needs. 

For any project that has a design and construction component — like a conference or meeting room with AV design solutions — this sort of initial assessment goes a long way. It ensures your money is well spent and you’re satisfied for years to come with your conference room and AV outfitting.

The most effective way to assure that the final product of a new design comes out as envisioned — even one as “small” as a meeting room — is to outline explicit, strategic room purposes and specifications. In other words, seriously consider what spatial paint points you currently have alongside the meetings and activities this room will support — both today and tomorrow.

Are you in need of a conference room that satisfies:

  • Internal meetings between executives, managers, workgroups, committees and other teams.
  • Essential meetings with clients, with sales and technical presentations, as well as those with external vendors and contractors.
  • Training sessions, both for your products and procedures, external products and new office programs and technologies.
  • Sessions that require participant use of laptops, smartphones and other devices.
  • Board or shareholder meetings that include presentations of annual reports or confidential information.
  • Meetings with participants in remote locations.
  • Meetings that require recording sessions.
  • Business functions where food and beverages might be served.
  • Parties for employees, clients, investors and supplier partnerships, where the ambiance is critical to the success of the gathering.
  • Press conferences, large to small.
  • Seminars or workshops for employees and other developmental opportunities.

AV Solutions

It’s these exact needs for meeting spaces and AV equipment that will shape your conference room design requirements. The more detailed you can plan, the better — including internal room features: 

  • Tables, desks or work surfaces for large and small groups.
  • Relevant and comfortable seating, whether mobile or stationary.
  • Outlets for charging electronics.
  • Meeting-room seating arrangements and stylings, including classroom, auditorium, u-shaped, conference, square or banquet-style designs.
  • AV and recording affordances, as well as fully equipped media outfits that make multimedia presentations possible.
  • Teleconferences and/or video conferences.

The more you can identify your exact specific needs and meeting room pains you want solved, the more you can design a conference space tailored to do so.

2. Determine Your Meeting Room’s Features and Details Around Those Pain Points

By making a list of your room needs and potential feature requirements, you lay the groundwork for outlining the ultimate conference room solution. In this step, you’ll list design aspects and details for your conference room to function, both extensive and detailed.

This process can be completed by creating a two-column table with “Business Requirements” as the heading of one and “Feature Requirements” the heading of the other. Generally, a business requirement will feed one or more corresponding feature requirements.

For example, the business requirement for your meeting room design to accommodate internal meetings might include these corresponding features:

  • Rooms that cut out disturbances and outside noises.
  • Rooms that preserve privacy.
  • High-quality and attractive furniture.
  • Ample whiteboards for illustrating concepts and key points.
  • Storage space for pens, pencils and notepads.
  • Lighting options that adjust to varying times of the day and weather conditions.
  • Display capabilities to quickly post and change room schedules and user IDs.
  • Safety features that accommodate building-code requirements.
  • Ramps and doorways that meet specifications for those with physical disabilities.

 Conference Room Interior Design: Design for Your Audience and Wow Your Employees and Clients

With the functional planning aspects of your new office room or meeting space outlined, you can then move to the next design phase: conference room interior design.

Conference room design displays an artistic, inviting touch while creatively branding your office. From wall materials to paint colors and furniture textures, consider how you’ll need to make form match function in new meeting rooms: 

  • Whiteboard walls that cover specified surfaces, in purposeful places.
  • Attractive, modern equipment that can connect to the internet.
  • Video walls with one or more video screen panels that can display high-definition media.
  • Floor layouts that allow a comfortable number of furniture and people.
  • Interior design that matches the existing office, or complements particular features.
  • Company branding applied media walls and/or other panels.

The materials available for your walls and AV components should be visually appealing, inviting and inspire people who enter the conference space. Through aesthetics — colors, textures and lighting components — you create an atmosphere conducive to creativity, productivity and collaboration, with the following overall considerations:

choose colors

  • Choose colors based on branding elements, as subtly or boldly as you want. While many tout the advantages of neutral colors combined with a single, contrasting accent color, design opinions are as varied as your employees’ favorite colors themselves. In fact, there’s a whole science to understanding psychological effects of colors in office design.
  • Pick furniture textures and patterns that similarly match or complement the office. Do current desk chairs have fabric patterns you don’t want to clash? Does your office or do your meeting rooms contain artwork you can match? Consider these details in your furniture selections.
  • Select surface finishes that enhance the vibrancy and energy of a meeting space. From high-gloss finishes on glass walls to matte tables and chairs that don’t make the space appear heavy or busy, furniture finishes are another important aesthetic element to consider in your interior design.

1. Get Creative, but Don’t Lose Sight of Meeting Room Goals

Many aspects of design decisions are subjective. Including employees and leadership in the design process can help alleviate pressure on just one person and keep the design project moving on schedule.

In the design phase, make sure you don’t lose sight of addressing specific scenarios with functional elements. For example, smaller, informal employee meetings or one-on-one gatherings will use Pod designs and configurations differently than larger, boardroom style spaces. Each will require different design features inside the Pods:

  • Relevant seating amount and furniture type
  • Practical tables and work surfaces
  • Tailored multimedia affordances
  • Creative branding on walls, doors and furnishings

2. Add Sleek Technology

Whether an informal, collaborative session or a formal meeting, participants can write, sketch and collaborate on the Gorilla® Glass whiteboard surface of a Portal wall installed inside their workroom or Pod.

This added multimedia technologies can make meetings more effective with presentation panels and communications features, alongside other cutting-edge collaborative Portal technology: 

  • 65-inch 4K HD Smart TV
  • Bezel-less TV with flush mounted to the Gorilla® Glass surface
  • Glass speakers are built inside whiteboard panels to keep the entire surface sleek and seamless

If there are regulatory requirements specific to your industry, consider how they might impact business or functional operations for your meeting-room solution. There can be ways to elegantly craft panel-system technology to fulfill these needs.

3. Select the Right Furniture 

When it comes to furniture for your meeting room, select for comfort, functionality and a cohesive look aligned with your office’s other design elements.

Matching furniture to your design keeps the office consistent with its branding. That includes staying consistent with the visual weight of furniture, as well as color, fabric and materials like wood, metal and glass.

4. Include Noise-Reducing Design Technology

SnapCab Pods create much-needed quiet collaborative workspaces through their noise-reducing engineering. They’re a unique and cost-effective solution for open floor plan offices that need separate, convenient conference rooms that aren’t busy or domineering.

Innovative sound-absorbing panels filter outside noise from reaching inside. Participants can hear everyone in the Pod meeting space and any accompanying media. Distractions are reduced or eliminated. 

Furthermore, offices have additional methods at their disposal to reduce sound in open floor plans:

  • Noise-absorbing flooring, such as carpet, rugs, vinyl and some laminates.
  • Adding subtle white noise or ambient noises to counteract background sounds.
  • Plants placed to absorb some of the noise and contribute to oxygen levels in the office.

5. Conceal Clutter

The clean look of open-office concepts will only be maintained through minimizing clutter. For meeting and conference rooms, this often means concealing wires and any other office equipment that makes the room appear disheveled or unorganized.

As you plan your office layout and place furniture, think about where and how you can store wires out of sight. Consider if they can even be installed inside wall panels, as is the case with the technology included in SnapCab Portal installations.

In fact, all devices you may need to hook into your Portals can run through concealed USB and HDMI ports. Electronic plug-ins are all merged into a single location behind one panel, with options for further plug-ins and expansions down the road. 

6. Light, Amenities and Other Design Elements

Opt for room configurations and designs that optimize natural light. This is ideal for both its easiness on the eyes as well as its energy-saving budget benefits.

Choose blinds

Depending on the number of windows in your meeting space, consider blinds that allow you to vary the amount of sunlight that enters, plus look aesthetic and are easy for anyone to adjust.

For supplemental lighting, LED installations are designed to replicate natural sunlight. LED bulbs cost more up front than standard bulbs but pay for themselves in the long run. 

Additional amenities to consider for comfort and convenience in the design of your meeting room are:

  • A thermostat for heating and cooling comfort.
  • Storage in the form of floor or wall cabinets where AV equipment items, office supplies and beverages, food, napkins, cups and utensils can be conveniently stocked.

Create the Ultimate Conference Room with SnapCab Pods and Portal Multimedia Walls

Today, the integration of media into walls using slim-paneling technologies — in multiple configurations — is a key solution for your office’s conference room and AV design solutions.

These paneling systems conceal equipment while delivering professional presentation and communication functions. SnapCab Portal multimedia wall designs can add whiteboard, video and communication media surfaces to any office design.

Features of the SnapCab Portal multimedia wall include:

  • An easy-to-assemble interlocking panel system
  • Rigid aluminum substructure
  • Writable surface with a meeting space whiteboard wall
  • Connectivity for screen-sharing and idea display
  • Smooth glass speakers without grills or holes
  • Concealed USB and HDMI ports

In addition, SnapCab Pods mobile meeting spaces all onto themselves, offering a variety of flexible and customizable configurations you can change in real-time. Pod panels simply stack one on top of the other, and installation can be completed in a day. It’s that simple!

Contact SnapCab Today for Your Meeting-Space AV Solutions

SnapCab Pods and Portals are a twofold solution for your office’s spatial needs, both those existing today and set to emerge tomorrow.

With Pods, you get the convenience of flexible meeting room placed where you want, when you want. You can later move Pods as needed to other areas in the office, or keep them stationary for go-to small collaborative settings. They can be outfitted with Gorilla Glass and designed for on-brand colors and finishes, plus include sound-absorbing paneling for utmost meeting privacy.

Likewise, SnapCab Portals deliver high-quality, versatile multimedia walls installed wherever your office needs visual and audio technology. From behind a reception desk and in seated waiting areas to large-scale, multi-functional conference rooms, Panels are as attractive as they are useful.

SnapCab cares about its customers by bringing the most affordable, specialty office-space solutions to you. We take pride in delivering simplified spatial systems and committed craftsmanship through all our products. Our patented system of interlocking panels is engineered to make your office design, remodel or room facelift a snap.

Contact us for a free quote at 888-766-7834, or get in touch with one of our representatives today.

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